Annual Filing Of Private Limited Company

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Annual Filing Of Private Limited Company


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About Annual Filing Of Private Limited Company

All the benefits of a private limited company, such as the ability to raise capital easily and accommodate shareholders, come at the cost of increased compliance.

While the majority of small businesses do not fulfill their compliance requirements in their opening years, they end up paying heavy penalties (up to Rs. 1 lakh a year) for failing to do so. In the worst scenario, such companies and their directors are even blacklisted for a short period of time.

Documents Required

  • Invoices of Purchases and Sales during the year
  • Invoices of expenses incurred during the year
  • Credit Card Statements if Expenses are incurred by Directors on behalf on Company
  • Bank Statements from 1 April to 31 March for all bank accounts in the name of Company
  • Copy of GST returns filed (If Any)
  • Copy of TDS Challans Deposited (If Any)
  • Copy of TDS Returns filed (If Any)

Annual Complaince

  • Appointment of Auditor ( within 15 days of Incorporation)
  • Annual ROC filing - Last Date ( 30th September 2018)
    • Annual returns
    • Financial statements - Last Date (30th December 2018)
  • Annual general meeting (AGM)
  • Board Meetings
  • Reports of directors
  • Income tax - Last Date ( 30th September 2018)
  • Maintenance of records
  • Other compliances Income

Process

Finalization of Accounts of the Company

Director of the Company are required to Finalize the Accounts as soon as financial year get end for the purpose of audit of accounts.

Audit of Accounts

Statutory Auditor will audit the Accounts and will issue audit report in respect of financial Statements.

Finalization of Directors Report

Directors of the company are required to prepare and approve the Directors report.

Issue of notice for holding Annual General Meeting

Every Private Limited is required to hold its shareholders meeting for each year within 6 months form the end of Financial year, first annual general meeting of the company may be held within 9 months from the date of end of financial year.

Holding Annual

Holding Annual General Meeting

Issue of notice for holding Annual General Meeting

for appointment of statutory auditors at first annual general meeting of the company for a period of 5 years, auditor can also be reappointment at next Annual General Meeting after end of 5th AGM. Form ADT-1 is required to filed within 15 days from the date of AGM

Filing of Form AOC-4

Form AOC-4 is required to be filed within 30 days form the date of Annual General Meeting of the Company. Financial statement including Directors Report is required to attached with Form AOC-4 and this form is required to be certified by Practicing Professional Company Secretary, Chartered Accountant or Cost Accountant. Non Filing of e Form will attract additional fee of Rs. 100 every day.

Filing of form MGT-7

Form MGT-7 is required to be filed within 60 days of Annual General Meeting of the Company, List of Shareholders and Directors information is basically given in Annual Return. Non- filing will attract additional Fee of Rs. 100 per day.

Filing of income Tax Return

Last date for filing Income Tax return is 30th September.

Frequently Asked Questions

What is the compliance related to Maintenance of Statutory Register & Minutes Book?

A number of registers are required to be maintained, such as? Register of Member, Register of Directors, Register of Contracts, Register of Charges, etc. The registers are required to be kept at the registered office of the company.

This is a shareholders meeting that needs to be held every year. Approval of financial statements, declaration of dividends, appointment of auditors, etc. is the primary agenda for this meeting. AGM needs to be held in the city where the registered office of the company is situated.

At least four board meetings need to be held in a year and at least one meeting needs to be held every quarter. Presence of the directors is needed for the meeting. Quorum is 1/3rd or 2 Directors whichever is greater. The meetings need to be logged and the signed minutes need to be maintained at the Registered Office.

Form for filing application to Regional Director

It is a Form for filing an application with Registrar of Companies

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